Documents and Forms

Please note that effective January 5, 2026, the portfolios for SSP (Educational Assistants and Early Childhood Educators) will be split alphabetically by School/Department. Previously Adam Boone covered ECEs and Callie Hannigan managed staffing for EAs. Moving forward the portfolio split will be as follows:

Adam Boone, HR Advisor (SSP Schools A-K including ECE Floaters)

Callie Hannigan, HR Advisor (SSP Schools L-Z including Learning Support Services (LSS)

Notifying HR of a Change in Your Name, Address or Marital Status

Leave without Pay Request Form

To be considered for a leave of absence without pay, you must have been continuously employed with the OCDSB for at least two (2) years on a regular basis immediately prior to the effective date of the leave. 

Leaves of absence without pay may be granted for up to one (1) year. If you are interested in a leave of absence, you must submit the authorized leave form at least four (4) weeks prior to your requested leave start date to Employee Services. 

Statutory Leave Request Form

The Ontario Employment Standards Act (ESA) gives eligible employees the right to take job-protected leaves of absence for specific reasons. For more information:

• Family caregiver leave

• Pregnancy/Parental/Adoption

• Family medical leave

• Critical illness leave

• Child death leave

• Crime-related child disappearance leave

• Domestic or sexual violence leave

• Declared emergency leave

• Infectious disease emergency leave

PROCEDURE PR 593 HS - WORKER INCIDENT REPORTING AND INVESTIGATION

PROCEDURE PR.624.HS - REFUSING UNSAFE WORK 

Refusing Unsafe Work OCDSB Flow Chart

PROCEDURE PR.563.HR - INCLEMENT WEATHER - STAFF DUTY TO REPORT

• Functional Abilities Form

• Employee Exposure Form 

• Employee Violent Incident Report

• Occupational Health and Safety Concern Form

• WSIB Form 6 - Workers Report of Injury/ Disease

• WSIB Form 8 - Health Professionals Report

• PROCEDURE PR.596.HS - RESPONSE TO INCIDENTS INVOLVING BLOOD AND BODY FLUIDS

• PROCEDURE PR.680.HS -  VIOLENCE IN THE WORK PLACE

• POLICY P.032.SCO - SAFE SCHOOLS

• POLICY P.009.HR - RESPECTFUL WORKPLACE

• POLICY P.103.HR ALLEGED EMPLOYEE MISCONDUCT TOWARD A STUDENT

• POLICY P.090.SCO - DUTY TO REPORT

• POLICY P 125 SCO - SCHOOL DISTRICT CODE OF CONDUCT

• All OCDSB Policies and Procedures

• RECE Seniority by Date

• RECE Seniority by Name

• EA Seniority by Date

• EA Seniority by Name